Accounting
Your books, written as you trade.
Every sale, delivery, supplier payment and expense posts a balanced double entry at the moment it happens. Your accountant reviews, reconciles and closes the month instead of re-typing the shop’s day into a separate system.
Web panel · Accountant role included
The general ledger
Real double-entry accounting, not a sales summary
Chart of accounts
Standard control accounts with your own sub-accounts beneath them, so the structure is sound and the detail is yours.
Journals with approval
Manual journals, transfers and opening balances. Staff submit, an accountant approves, and nobody approves their own entry.
Bank reconciliation
Upload your bank statement, let clear matches pair themselves, and book what is left in one step.
Month-end close
Close a month and nothing can be posted into it again. A checklist shows what to review first.
Budgets
Set budgets and compare them with actual profit and loss.
Fixed assets
Register assets and depreciate them nightly by straight line or reducing balance, with disposal and gain or loss.
In detail
Everything in accounting
Ledger
- Double entry for every transaction
- Control accounts and sub-accounts
- Account register with running balance
- Trial balance
- Moving-average cost of stock
Money
- Cash, bank and mobile money accounts
- Default account per payment method per branch
- Transfers between accounts
- Cash counts with over/short posted
- Expenses recorded against accounts
Keeping the books true
- Bank statement upload (CSV or Excel)
- Automatic matching of clear pairs
- Recurring entries posted on schedule
- Sales awaiting a payment method to sort
- Closed months protected from new postings
Controls
- Accountant role
- Maker–checker approval for journals
- Entries voided on the record, never edited
- Append-only audit trail
- Numbered journal vouchers
Planning
- Budgets by account
- Budget versus actual
- Fixed-asset register
- Nightly depreciation
Exports
- PDF statements
- CSV export of reports
- Customer statements
- Tax schedules
Good to know
What it deliberately does not do
No live bank feed
Bank statements are uploaded as CSV or Excel files from your bank, then matched.
One currency per business
Each business keeps its accounts in the currency of its country. Foreign-currency transactions are not supported.
FAQ
Questions people ask
Is Stockwaka real double-entry accounting?
Yes. Every sale, purchase, payment and expense posts balanced debits and credits to a chart of accounts, and you get a trial balance, balance sheet, profit and loss and cash flow from the same ledger.
Can my accountant use Stockwaka?
Yes. Add them with the Accountant role. They can review and approve journals, reconcile the bank, close months and read every report.
Can entries be changed after they are posted?
No. A posted entry is voided on the record and replaced, and closed months refuse new postings, so the audit trail stays complete.
Do I still need separate accounting software?
For trading businesses, Stockwaka covers the ledger, reconciliation, tax schedules and financial statements from the same records as your stock and sales.
See it on your own numbers.
Book a demo and we will walk through your stock, your branches and your books — or start free and set it up yourself.